18 Genealogy Hacks That Will Save You Time And Money

18 Genealogy Hacks That Will Save You Time And Money

Are your genealogy finds too few and far between? Try these 18 tech tricks for freer, faster, more-effective family history research. Hackers are bad, but "hacks" can be good—when you're talking about technology tricks that make your genealogical life easier or more enjoyable.

Our favorite online genealogy hacks make websites do things you didn’t know they could do, speed up your research, and even combine the capabilities of multiple websites and tech tools.

Some hacks can also save you money on subscription websites, by helping you ferret out free records or pay for them as you go.

Here we share 18 of the best online genealogy hacks to try. Do you have any favorite hacks not covered here? Share them with us on Facebook or Twitter with hashtag #GenWebHacks.

1. See what’s new at your favorite genealogy websites.

It’s good to repeat searches on your favorite genealogy websites. But rather than slog through the same matches you’ve already seen, you can easily check out the latest additions at these sites:

  • Ancestry.com: Bookmark this page to see just-added content and what’s coming soon. (Note the dropdown menu set to United States; use it to view new content for other countries.) To have Ancestry.com automatically email you about new databases added to the site, opt in to New Records Notifications.
  • FamilySearch: On the same page where you can browse all collections, click Last Updated to list them by the most recently updated.
  • Findmypast: This UK-focused site at makes it easy to see new content. Just click Latest Records on the main menu bar.
  • Fold3: Subscription site Fold3 focuses on US military records. Latest additions and updates are listed here online.

2. Find free databases on Ancestry.com.

Ancestry.com has more than 1,800 databases that are free to search even without a paid subscription. Many of these collections were created or indexed in partnership with other organizations, such as FamilySearch, and Ancestry.com has agreed to keep access to them free. If you’re not a subscriber, you’ll need to create a free Ancestry.com account to access them. This account also lets you build online family trees, preserve and share photos and stories, connect with other researchers and read how-to help.

To see a list of free databases, search the card catalog for the keyword free (you can also combine this with other words, such as Ohio or war, to see what’s free in your area of research). Or you can search all the free databases at once. Scroll down on this page to see the full list. Collections include selected censuses for the United States, United Kingdom and Australia, as well as more obscure topics such as Alabama convicts and passengers on the sunken ship Mefkure.

3. Find free and a la carte records on Findmypast. 

Ancestry.com isn’t the only subscription website with freebies. By registering for a guest membership at Findmypast, you can unlock 850 million records—US censuses, US and Canadian public records, family trees and 10 million Irish Catholic parish records—without paying a cent. Don’t forget to check out the freebies!

If the records you want at Findmypast aren’t free but you don’t care to commit to a subscription, you can buy “credits” to pay for individual records. Check out your options on their webpage, which start at 60 credits for $10.95. Credits are valid for 90 days, and records cost between 5 and 60 credits to view. Once purchased, records can be viewed unlimited times.

4. Search GenealogyBank for all newspapers published in a city. 

Don’t limit yourself to the biggest newspaper in your ancestors’ hometown when searching subscription site GenealogyBank. Newspapers have come and gone, and the site’s collection often includes lesser-known publications you might never have thought to search. (Conversely, searching the entire site when you’re really interested in hits only from one place can flood you with useless results.)

To view all the newspapers from a single city and search them at once, click on the state (on the map or text link) on the GenealogyBank home page. You’ll be taken to a page with a map and list of links by city. Select a city, and the next page lets you search all the applicable titles. (Or, if you want to search all the papers from several cities, check the boxes next to the cities of interest.) In Birmingham, Ala., for example, you can search the Age-Herald, Courier, Labor Advocate and Wide-Awake all at once. If you’re using America’s GenealogyBank, the institutional version available through many libraries, click View Title List in the Historical Newspapers paragraph and that will take you to the same list of states.

5. Search GenealogyBank for only recently added records.

If you’re a regular user of GenealogyBank’s newspaper collection, you might not want to search all billion-plus articles every time you return to the site. Fortunately, GenealogyBank makes it easy to limit your searches to records added in the past few months. On the main Newspaper Archives page, as well as on individual state, city and periodical search pages, click under the Added Since dropdown menu to select a date range of new content to view. You can view a list of all new content online.

6. Add your DNA profile to MyHeritage or Geni.

You can now privately incorporate your autosomal DNA results into your MyHeritage family trees. First, download your raw DNA from 23andMe, AncestryDNA or Family Tree DNA’s Family Finder test. Then click the orange Upload button on your member profile page. A similar process works on Geni for those who’ve tested with Family Tree DNA: Just go to your Geni profile page and click Transfer Your DNA Results.

7. Map your family tree locations in MyHeritage.

Another new MyHeritage feature, PedigreeMap puts your ancestors on the map—literally. In the menu on the left side of your home page, select PedigreeMap, and MyHeritage will automatically generate a world map of your online tree events. You can zoom in and out and select different trees to map.

8. Automate searching at your favorite site.

Once you’ve created at least one family tree at the following genealogy websites, why not let the ’bots do the searching for you? Each site offers hints for potentially matching records on its site. Even if you don’t subscribe to all these sites and can’t fully view matches, it’s worth keeping track of what records are out there. Here’s a breakdown:

  • Ancestry.com: Hints show up as leaf icons next to individuals in the tree view; click on each leaf to review and accept or reject hints. Or, on an ancestor’s profile page, click Hints to see them. See all recent hints by clicking on the leaf in the far upper right corner of any tree. The dropdown menu under See All Recent Hints In lets you choose a tree to work with. Manage hint preferences on their site preferences page and request weekly, monthly or no email alerts for new hints on this page (click Delivery Options).
  • FamilySearch: In the tree view, blue icons indicate available hints. Click the icon to view, and click Show Details in the resulting popup window to jump to a page where you can view all this person’s hints and accept or dismiss them. FamilySearch also offers Research Suggestions. Click the purple icon to view these tips. You can view both hints and Research Suggestions on the right side of a person’s page.
  • Findmypast: Automated hinting is now available for just birth, marriage and death records (additional collections are pending). When you add a new person or amend a key piece of information in your family tree here, you may notice that a number within a circle appears on that profile, indicating the number of hints automatically found for that person. Clicking on the orange circle takes you to that ancestor’s hints page. Hints for birth and baptismal records are red; marriages, green; and deaths and burials, blue.
  • MyHeritage: The site automatically generates possible matches (called Smart Matches) in others’ trees; you’ll need a Premium or Premium Plus subscription to fully explore them. A data subscription or a membership at MyHeritage’s sister site, World Vital Records qualifies you to view Record Matches from historical records and from Geni. According to MyHeritage, its hinting technologies are about 97 to 98 percent accurate, based on user acceptance rates. View pending matches by clicking links on the left side of your MyHeritage home page.

9. Get search updates from Fold3. 

Keep an eye on updated information with the Watch feature on Fold3. To get started, simply run a search. Once you’ve examined the results, click the Watch button to add the search to your Watch List. Now, when Fold3 adds records matching the search, you’ll get a notification by email. You can manage your list here, where you also can choose to receive the notifications of new hits as they happen, daily, weekly or never.

10. Try some one-stop shopping.

A few genealogy sites have extended their reach by searching sites beyond their own collections. The best part? You don’t have to do anything extra to add these partner sites to your searches, as long as you’re doing a general search rather than focusing on a single collection or group of records.

MyHeritage automatically pulls in finds from its sister family tree website Geni , as well as BillionGraves, Tributes and Familysearch. It also searches digitized newspapers at Chronicling America and the Australian site Trove. Ancestry.com scours the RootsWeb site it hosts, Find A Grave and more than 300 other “web indexes,” or copies of indexes that point to offsite content. The free FamilySearch hosts indexes to several collections that require connecting to subscription sites to view related images.

11. Get a quick view of Ancestry.com search results.

Once you’ve got some search hits on Ancestry.com, you can save time by not clicking through to review every possible result. Instead, hover your pointer over the blue, underlined collection title (such as “1940 United States Federal Census”). A window pops up showing all key data from that record, which you can use to decide whether this hit is worth investigating further.

If it is, click on the collection title or on the green See More box in that floating popup window to jump to a complete, printable extract page. You also can skip straight to the associated record image, if available, by clicking View Image below the collection title or on the thumbnail image on the floating window.

12. Print without paper. 

Of course you want to save your finds from these popular genealogy sites, but you might not want bits of dead trees cluttering up your workspace. One simple way to “print” without paper—and to make your finds accessible on any device—is to use the free Evernote app. Once it’s installed, you can use the Evernote “clipper” to save a full screen or selection to your Evernote notebook, or just copy the record you want to save and paste it into Evernote. You also can select Save PDF to Evernote from the PDF dropdown menu in the lower left corner of the Mac print box. In Windows, you’ll need a PDF printer installed; then you can “print” a PDF to a designated folder that Evernote automatically imports into a designated notebook. (Set this folder in Evernote under Tools>Import Folders.) For more about Evernote, see our guidebook How to Use Evernote for Genealogy.

Even without Evernote, you can still use PDF “printing” in Mac or Windows to save digital copies of documents into whatever folder you choose. You can even organize these by ancestor or family group. Just remember to back up all your finds on the cloud or on separate storage media. Unlike paper, digital printouts can get lost when your computer crashes.

13. Get a free online research notebook.

Similar to Evernote but designed especially for genealogists, FHNotebook lets you securely store records, to-do lists, notes, images and even audio and video files in the cloud (online). You can access your notebook from any computer or with a free smartphone app. Don’t trust the cloud? Use the free desktop app to back up your files on your local computer. If you need to store more than 100 files or 1 GB of data, premium plans cost $19.99 or $59.99 a year.

14. Search from within RootsMagic.

Users of the RootsMagic genealogy software program don’t even need to leave the program to search the web for ancestral info. According to Family Tree Magazine software guru Rick Crume, just select the individual you want to research and switch to the WebSearch tab (if Auto-search is checked). You can search for someone else on the same site by clicking the name in the sidebar.

To select which websites to search, click the little dropdown arrow to the right of the search button. If you want to add sites that the program doesn’t include (or if you want to hide some of the built-in sites), choose Manage Search Providers.

The main part of the WebSearch screen is a web browser window that displays your results. Like a standard browser, the web address is displayed at the top of this window, with Back, Forward and Refresh buttons to the left. A down button at the right side lists recently viewed sites, which you can revisit by selecting from the dropdown menu. Add WebTag adds a link to the current website to the card of the person on whom you’re searching. To open your results in your regular web browser instead, click the Use External Browser checkbox. (Note that this disables the Add WebTag button.)

15. Search from within Legacy Family Tree.

A similar hack works to search from within the Legacy Family Tree genealogy software. Start by selecting Search Internet from the Internet tab on the Ribbon bar. Legacy comes preloaded with 30-plus sites to begin your searching. A dropdown combo box at the top of the Search Internet page displays all the current options. In the Deluxe Edition, you can click Customize Searches to add, delete or edit sites.

Here, too, the search focuses on the currently selected individual. Legacy pre-fills the necessary search fields with information from your file. You can change this data, however, before beginning your search. Fields that are not used for the currently selected site are grayed out. As you select different search sites, the appropriate fields are made available. To keep the search window open after a search, uncheck Close This Window after Each Search.

16. Upgrade your mobile web browser.

While most of these hacks focus on desktop or laptop surfing (though most also work on mobile devices), this one is specific to tablets and smartphones. Try the free Dolphin web browser, available for iOS and Android. It’s got the Evernote web clipper built in, along with nifty shortcuts for copying web addresses, sharing web pages with nearby users, syncing bookmarks, annotating pages, printing and more. Its Find on Page feature, similar to the Find feature in computer browsers, lets you jump to an ancestor’s name or an ancestral place on a long page.

17. Translate foreign-language finds.

Records from your ancestors’ overseas homelands won’t do you much good if you can’t understand what they say. Fortunately, the web is full of free translation tools. Google Translate can translate words or phrases from any of more than 50 languages; it even accepts voice input in 15 languages and can speak translations in 23 languages. Type a web address to translate an entire page. Google’s free Chrome browser will offer to translate any foreign-language site you visit with it. You also can try Microsoft’s Bing Translator, which can handle more than 40 different languages.

18. Find vanished web pages. 

How frustrating is it to find something valuable online about your family history, only to have the web page vanish into the interwebs the next time you try to visit? The Internet Archive may have a solution for such puzzles. Its Wayback Machine (accessible via a link at the top of the Internet Archive home page) stores the history of more than half a trillion web pages, including many from sites that are no longer live. It’s the perfect place to track down that elusive page about your family that was once hosted on Geocities or some other platform now lost in the rapidly changing online landscape.

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