Guide to Genealogy Searching in Online Newspapers

By Rick Crume

Newspapers rank among the top sources for information on key events in your ancestors’ lives. Birth and marriage notices, anniversary celebrations and obituaries provide facts that form the framework of your family tree. But newspapers also reveal stories you won’t find anywhere else. With a little luck, you might turn up articles highlighting your ancestors’ business successes and sports honors, or lurid details of scandalous affairs and criminal offenses.

And now that many papers are online, you can search through millions of pages at once on free and fee-based websites, and get results in seconds. We’ll share secrets for discovering ancestors in the collections of top newspaper websites (including free options), as well as general search tips for using any online newspaper database.    


Chronicling America

Chronicling America, a free resource from the Library of Congress site has two parts:

  1. Digitized newspapers (1836-1922): The Advanced Search for digitized papers lets you compose complex queries. Type keywords to find in “any of the words” on a page (like using the OR search operator), “all of the words” (all the words must appear on a page, but not necessarily together), and/or “with a phrase” (find an exact phrase). The last keyword phrase lets you run a proximity search by specifying how close two words have to be (Thomas Frost within 5 words of each other would find Thomas Frost, Thomas William Frost and Frost, Thomas). You can limit your search to specific states and/or newspaper titles, a year or date range, and language.
    • Click on the All Digitized Newspapers 1836-1922 tab to find newspapers by state, ethnicity and language. Then you can browse a specific newspaper by date. That could be helpful when searches don’t turn up good matches or you’re looking for a specific issue.
  2. US Newspaper Directory, 1690-Present: Use the directory to find information about newspapers published in the United States, most of which haven’t yet been digitized. You can search by state, county, city, years and other criteria. The directory tells you which repositories have microfilm copies you may be able to borrow through interlibrary loan.


GenealogyBank, a huge subscription site, has newspapers from across the country, including African-American, Hispanic and other ethnic titles, plus obituaries back to 1977. Try searching on just an ancestor’s last name if it’s unusual, or add a first name if it’s common. You’ll get a match whenever the terms you enter in the Last Name and First Name boxes appear within two words of each other in an article. This proximity search finds the names even when separated by a middle name or initial. Also try using the Advanced Search and entering a name as a phrase surrounded by quotation marks in the Include Keywords With Search box. You can select one or more states to find only matches in papers published there. Or click on a state name in this list to further limit matches to papers published in a specific city.

To browse a specific newspaper, scroll down on the home page and click List of Newspapers By State, select a state, and you’ll see papers alphabetized by city of publication. Click on a title. Then enter the year in both date range boxes and click on the Begin Search button. Sort the issues by date and jump to the date you want to browse.

Google News Archive

Searching Google News gets you links to recent articles on other sites. But the Google News Archive Search covers newspapers back to 1738, including material digitized by Google and other parties. Both searches cover American and foreign news, and include free and fee-based articles.

You might search the Google News Archive for a name. Try putting it in parentheses to search for the exact phrase, such as “Frank Crume,” and adding a place, spouse’s name or other word to narrow your search. You can’t narrow your search to a specific newspaper or a range of years.

The News Archive Search page has an alphabetical list of all the titles in the collection, but there’s no list by place of publication. (Use the Find option in your web browser to look for a word such as Baltimore in a newspaper title.) Click on a title to browse the newspaper by date. The site’s functions are very limited and Google doesn’t plan to add more newspapers to the collection.


By far the largest online collection of newspapers, NewspaperARCHIVE has more than 400 years of papers from around the world. The Advanced Search page provides several options for searching and narrowing your search by date and place. You can search with an initial, as in John H. Pennington or J. H. Pennington, either by including it in the First Name box or in the Exact Phrase box on the Advanced Search page. Note that Newspaper­ARCHIVE doesn’t support searching with wildcard characters.

To browse newspapers, select Browse Papers from the Browse tab. Next, choose a country, state, city, newspaper and date. Then you can view the pages in that issue. You also can run a search at any of those levels—such as searching all the newspapers in a state or a city—by filling in the search box below the selection options. has a sizable newspaper collection, but its subscription-based sister site has one of the slickest interfaces of any online newspaper website. Scroll down and click on Help to watch video tutorials.
Matches here must contain your search terms (such as a first and last name) on the same page, but not necessarily near each other. The Advanced Search (click Add More Info on the home page, or Show Advanced after you’ve run a search) lets you narrow the search by place and a range of years. Once you’ve run a search, you can filter the results by date (either enter years or use the date sliders), place (click a state on the map or select a state from the list), and newspaper title.

The site adds millions of newspaper pages every month. Instead of running the same searches over and over again, click on the Save/Notify button to save your searches to run automatically. You’ll get an email notification whenever a match is found in new pages.

When you find a newspaper page matching your search, click on Print/Save to save it to your computer. If you click Clip, you can “clip” a portion of a page, along with a note, then print, download or share the clip, or even save it to your Ancestry Member Tree. Click on the Clippings tab to see all your clippings.


The ProQuest Historical Newspapers collection is available only through subscribing libraries, so check with nearby public and college libraries. You might even be able to log in from home. The library may not have access to the entire collection of 42 newspapers. If it subscribes to at least five, you can search all of them at once; otherwise, you can search only one newspaper title at a time.

Twelve newspapers from this collection are available directly to consumers through ProQuest Archiver. You can access them, plus more than 100 other newspapers from roughly the past decade, on a pay-per-view basis.

There are also a number of websites where you can find and search newspapers online for free. Learn about them in this short video:

Online newspapers top search strategies 

Know what you’re searching

Look over the list of newspapers included in the database you’re using to get a feel for the geographic range and time period covered. Does the site have newspapers from your ancestors’ hometowns? If so, be sure to search for their names. If the site doesn’t cover the years you need, use the Chronicling America newspaper directory to see what papers were published during your ancestors’ lifetime, and borrow those papers on microfilm (see the previous page) or keep an eye out for websites with those titles.

Play name games

Start with a broad search and then try different combinations of search terms to focus on the best matches. Begin by searching on just the last name if it’s unusual. Then add a first name and search both with and without a middle name or middle initial. Someone who usually went by his first name might’ve used his middle name at times, and in the 19th century, men often went by two initials plus their last name. I’ve turned up numerous articles about my relative John Hudson Pennington by searching for John H. Pennington, J. H. Pennington and Hudson Pennington. He called himself “Colonel” despite never having served in the military, so I also search on Colonel and Col. as if they were first names.   Also try ignoring the name search boxes and search instead on the name as a phrase, either surrounded with quotation marks in a basic search box or by using the phrase search box, if there is one. If you get too many matches, add other criteria, such as a year range and keywords.  

Add keywords to your search

Think of a term closely associated with your target person, such as an occupation, a place name or a spouse’s name. George W. White was an artist, so using the keywords artist and portrait in combination with his name turns up articles about the right person. A home address, street name, military unit, school, church or fraternal club also make good keywords.  

Expect OCR mistakes

Newspapers are usually scanned from microfilm, and the text is sometimes of poor quality. These factors can cause mistakes in how optical character recognition (OCR) software “reads” the text. Those mistakes can easily foul up your phrase searching: A misinterpreted letter means the word won’t be indexed correctly and you won’t get a match on it. The longer the phrase you search on, the more likely it is that a mistake will creep in. So keep phrase searches as short as possible, using only as many words as you need to get a manageable number of matches. For example, instead of searching with the phrase “San Francisco Land and Cattle Company” try just “San Francisco Land.”  

Search with wildcards

Most online newspaper databases support wildcard character searches. Use wildcards for names that could be spelled different ways: An asterisk usually substitutes for zero or more characters (Rob*son finds Robinson, Robison and Robertson) and a question mark substitutes for one character (Ols?n finds Olson and Olsen). Also keep in mind that in many 18th-century newspapers, the letter s resembles an f. OCR often mistakes an s for an f or an l. To get around this common problem, you can search with Bri?tol, for example, to find the word Bristol mistakenly interpreted as Briftol or Briltol.  

Go with the advanced search

Most newspaper websites have an Advanced Search form where you can fill in the blanks to do more complex searches. An advanced search form might let you fill in a box to include all of the words you type or any of the words you type. Use the Boolean operators AND and OR to create more complex searches. To find articles on John H. Pennington’s railroad business, I can search on his name plus the keywords railroad OR railway, or put those words in a search box for “any of the words.” Advanced searches also might let you limit matches to a place and year range.  

Peruse pages

If your search doesn’t work, but the database covers newspapers that should mention your ancestors (most sites have a list of titles and coverage years), try browsing. Select newspapers published in the appropriate place and time period and view them page by page. You might focus on issues around the date of a marriage or death, or just browse through papers published when your family lived in town. Your ancestors might be mentioned regularly in the local news columns in small town newspapers.   

More Online Newspaper Resources

Online Newspapers Quick Tips

Make matches manageable by limiting your search to a specific place, newspaper and/or date range. World Vital Records has newspapers from Hamilton, Ohio, when George W. White lived there. It’s a common name, but I’ve had good luck searching just papers published in his hometown.

On the other hand, you might find someone you’ve lost track of by searching a collection of newspapers from across the country instead of just papers form your ancestor’s hometown.

Public and college libraries may offer free access to newspaper sites, so check online or call nearby libraries. FamilySearch Centers provide free on-site access to several premium websites with newspapers, including 19th Century British Library Newspapers, Newspaper ARCHIVE, Fold3 and World Vital Records.

When searching a foreign-language newspaper, remember to translate your search terms into that language. OCR may have a hard time indexing text in non-English alphabets, so if your search is unsuccessful, try browsing for the information you need.  


Getting Offline Newspapers

Many old newspapers aren’t digitized online, but are available on microfilm that you can borrow for a small fee via interlibrary loan. To find these papers, use Chronicling America’s US Newspaper Directory to identify titles from a particular place and time period. Or you can use WorldCat, a catalog listing the holdings—including newspapers—of many libraries: Search on the city, state and the word newspapers, for example, Houlton Maine newspapers (it doesn’t matter if you abbreviate the state name or spell it out).  

Once you find a library that has the microfilmed paper you need, go to its website for details on its interlibrary loan policies. Visit your library’s reference desk to fill out the necessary paperwork to borrow the items. Your library will notify you when the film arrives, and you must use it at the library. Typical interlibrary loan fees are $5 to $10 per roll of microfilm. The New York State Library charges substantially more, $20 to borrow film from out-of-state, so look for online versions of newspapers before ordering.   

A version of this article appeared in the March/April 2014 Family Tree Magazine.

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