How to Use’s Immigration Records Collection

By David A. Fryxell Premium

Seeking your ancestors’ US arrival records? Here’s how to find them in’s immigration records collection.

When you think of online immigration and passenger-list research, the first sites that come to mind are probably those for Ellis Island or its predecessor, Castle Garden, or a volunteer site like the Immigrant Ships Transcribers Guild. But you also should think of the subscription site . In addition to its rich collections of censuses, vital records, newspapers and other resources, has built up an impressive toolkit for solving the often-intractable problem of “crossing the pond.” divides its Immigration and Travel collection into six categories of databases: Passenger Lists, Citizenship and Naturalization Records, Border Crossings and Passports, Crew Lists, Immigration and Emigration Books, and Ship Pictures and Descriptions. Some databases are indexes; many link to images of original records.

You can search all these databases at once, by category or one at a time. And because you can pop back and forth with other records, you can easily cross-reference data about an ancestor: Find your ancestor’s year of naturalization or how many years the 1900 census says he’d been in America, for example, and use that information to locate naturalization and passenger-list records. Best of all, you can use most of the collection free at libraries offering Ancestry Library Edition. See two examples of immigrant searches on

Getting started

To get started searching’s immigration records, from the home page, hover over Search on the navigation bar. Select Immigration and Travel from the menu that drops down. If the Advanced search form isn’t already displayed, click Show Advanced in the green bar above the search blanks to give yourself the most options. To search only a single category of records, use the links under Narrow by Category on the right.

If you want to search just a single database — say you know your ancestor sailed from Germany and you want to find him in Hamburg Passenger Lists, 1850-1934 — scroll down a little and click the View All in Card Catalog button. It’s a big list, 314 databases at last count, ranging from “19th-Century Emigration of ‘Old Lutherans’ from Eastern Germany to Australia, Canada, and the United States” (56 records) to “Sons of Utah Pioneers — Card Index, 1847-50” (1,800 records).

Among the most popular — and, not coincidentally, the largest — immigration and travel databases you’ll find on are:

  • New York Passenger Lists, 1820-1957 (82.9 million records)
  • Passenger and Immigration Lists Index, 1500s-1900s (4.7 million)
  • UK Incoming Passenger Lists, 1878-1960 (16.3 million)
  • Selected US Naturalization Record Indexes, 1791-1966 (2.7 million), 1790-1974 (1.2 million) and 1794-1995 (2.5 million)

Other popular databases cover Canadian passenger lists (1865-1935) and border crossings from Canada to the United States (1895-1956). Most major US ports are represented among passenger lists, such as Boston, Baltimore, Philadelphia, New Orleans and California ports. You can even trace your ancestor’s travels back to his hometown in the old country, if he’s in the database of US passport applications (1795-1925).

In our step-by-step example, I happened to be searching for an emigrant from Sweden. now has a Swedish Emigration Records, 1783-1951, database. Those with German, British, Canadian, Swiss, Irish and Scottish ancestors will likewise find many records to search, while some specific databases cover certain Latvian, Lithuanian and Italian immigrants.

Understanding searches’s search interface, introduced in 2008 and frequently updated, lets you enter a variety of facts about your ancestor — the more the better — then produces a list of results in order of relevance, ranked by stars. Because of all the inaccuracies inherent in old records, the search uses a sort of “fuzzy” logic, assuming that the criteria you enter aren’t exact. Search filters give you more control: Click Exact to make search for, say, “Harold Higgins” and not “Harold Higgens” or “Hal Higgs.” You also can choose Exact plus any combination of Soundex matches (last names only), phonetic matches, names with similar meanings or spellings, and records where only initials are recorded (first and middle names only). Place searches — including birth place, residence, place of arrival and departure, and place of origin — can be refined to encompass adjacent counties or states.

When you refine your results by birth dates, the search engine assumes an automatic “fudge factor” of five years before and after the date you type in. Or you can still check Exact for either birth or migration date and select your own fudge factor of one, two, five or 10 years.

The Advanced search form also has a checkbox where you can universally “Match all terms exactly.” But don’t go wild with that Exact option until you’ve at least seen what results you get from casting a broad net. When you specify “Exact,” remember, records that don’t contain that piece of information simply get skipped: A passenger list that doesn’t enumerate ages (or that doesn’t give your ancestor’s age) won’t be included if you enter an “Exact” birth year, even if you choose a plus/minus range.

Even with the new “exact plus” options, you may want to use wildcard characters to account for oddball spellings not ordinarily caught by Soundex. This can be especially important with immigration records, which involve unfamiliar foreign names and places, as well as accent marks. Wildcards substitute for letters in the name you’re searching for. A question mark (?) serves as a single-character wildcard, while an asterisk (*) replaces zero or more characters.

Keep a few rules in mind when searching with wildcards: You can use a wildcard at the beginning or end of a name, but not both. You must use at least three actual characters in an asterisk search; searching for Jo* produces only an error message. But it’s fine to use more than one wildcard in a search: Typing Leibo?i?z retrieves Leibowitz, Leibovitz and Leibowicz. Searching for Leibo* not only gets those names but also Leibold, Leibovsky and probably more other variants than you want to deal with.

You can even search without a name at all, as long as you have enough other data to narrow your quest. For example, you could search for all Lithuanian passengers born in 1881 who arrived at New York in 1897. You might use this technique to circumvent the genealogical brick wall of surnames changed in America. My ancestor whom I knew as Oscar Lundeen, for example, was born Oscar Ingelsson — who would have guessed?

Learning a little about pronunciation in your immigrant ancestor’s native language can also help you find elusive names, as can trying ethnic equivalents of familiar American names: Johann for John, Giuseppe for Joseph, Mikhail for Mike.

Refining your search

When you click Search, you get a ranked list of possible matches. You also might see a note prodding you to enter more data to improve your search. Once you’ve run that initial search, you can speed up your record-viewing and search-refining by using these “hot keys” on your keyboard:

  • n = start a new search
  • r = refine your search
  • p = preview the current record
  • > = highlight the next record
  • < = highlight previous record

You can refine your search by adding more information: an ancestor’s country of origin, for example, or a date range. The Keyword field accepts single words, multiple words or phrases enclosed in quotation marks. If you know the name of the ship your ancestor sailed on, try entering it in the Keyword box. If you think you know your ancestor’s town or province in the old country, type it into the Origin box and see if “suggests” a complete place name (such as Thanet, England, United Kingdom). If not, try the place as a Keyword (don’t make it Exact, since spelling variants are common).

As you accumulate clues, you may want to focus on a single category or database. To view results by category, such as Crew Lists, click the box to the left of your search results, which also shows how many hits you have in each category. When viewing by category, the box lists hits by specific database. If you click on the name of a database (Minnesota Naturalization Records Index, 1854-1957, for example), you’ll see only results from that resource; selecting Learn More About This Database jumps to a page where you can start a fresh search in just that database.

Tracing ancestors’ journeys to America can be a genealogist’s greatest challenge. If you have access to, however, you may discover you own a powerful spyglass for peering back across the Atlantic.

Tip: Don’t be put off by confusing passenger list entries under “to what country belonging” — it may merely indicate a country where your ancestor boarded a ship to begin the second (or third) leg of his journey.

A version of this article appeared in the January 2011 issue of Family Tree Magazine.

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